This page was automatically generated from tracezilla’s Swagger API documentation 2026-01-26

GET /expenses

Get list of expenses

Description

Returns list of expenses

Parameters (query)

Name Required Description Values
sortBy optional Field to sort by.  
sortDirection optional Direction of sort. asc, desc
lot[eq] optional Search for an expense by lot id. Allowed expression(s): eq  
order[eq] optional Search for an expense by order id. Allowed expression(s): eq, in, ne  
supplier[eq] optional Search for an expense by supplier id. Allowed expression(s): eq, in, ne  
delivery[eq] optional Search for an expense by delivery id. Allowed expression(s): eq, in, ne  
keyword[eq] optional Search for an expense by keyword. Allowed expression(s): eq, ct  
ext_ref_lookup[eq] optional Search for an expense by ext_ref_lookup. Allowed expression(s): eq  
number[eq] optional Search for an expense by number. Allowed expression(s): eq, in, ne  
invoice_date[eq] optional Search for an expense by invoice_date. Allowed expression(s): eq, lt, lte, gt, gte  
only_missing_allocations[eq] optional Search for an expense that are missing allocations. Allowed expression(s): eq  
task_status[eq] optional Search for an expense by task status. Allowed expression(s): eq  
status[eq] optional Search for an expense by status. Allowed expression(s): eq, in  
include optional The resources that can be included in this request, delimited by a comma: remark, sub_total, vats_total, attached_lots_expected_cost, attached_lots_expense_cost, credit_note_for, preview_attachments, supplier, supplier_location, tags  

Responses

200

successful operation

Response content JSON schema 
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{
  "properties": {
    "data": {
      "type": "array",
      "items": {
        "required": [
          "currency",
          "supplier_id",
          "supplier_location_id",
          "exchange_rate",
          "invoice_date",
          "payment_date"
        ],
        "properties": {
          "id": {
            "description": "Id of the record",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "acc_approved": {
            "description": "If the expense is approved in the accounting system",
            "type": "boolean",
            "format": "boolean",
            "example": true
          },
          "acc_file_id": {
            "description": "External Id of related PDF in external system",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "acc_file_name": {
            "description": "Name of file in accounting system",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "acc_ref": {
            "description": "Reference for related record in accounting system",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "created_by_id": {
            "description": "Id of the user that created the expense",
            "type": "integer",
            "format": "int32",
            "example": 1234
          },
          "credit_note_for_id": {
            "description": "Id of expense that this expense is a creditnote for",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "currency": {
            "description": "ISO 4217 Currency Codes 3 letter currency code",
            "type": "string",
            "format": "string",
            "example": "DKK"
          },
          "default_category": {
            "description": "Default cost category for this expense. Individual cost categories can be set on the expense lines",
            "type": "string",
            "format": "string",
            "enum": [
              "rental",
              "analysis",
              "discount",
              "packaging",
              "freight",
              "labour",
              "machinery",
              "warehouse",
              "financial",
              "customs_duty",
              "return_price",
              "purchase_price",
              "production",
              "overhead",
              "commission",
              "taxes",
              "other"
            ],
            "example": "analysis"
          },
          "default_gl_account_id": {
            "description": "Id of default GlAccount for this expense. Individual GlAccounts can be set on the expense lines",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "exchange_rate": {
            "description": "Exchange rate of the expense",
            "type": "number",
            "format": "double",
            "example": 1234.123
          },
          "expense_sub_total": {
            "description": "The sub total of the expense",
            "type": "number",
            "format": "double",
            "example": 1234.123
          },
          "expense_total": {
            "description": "The total of the expense",
            "type": "number",
            "format": "double",
            "example": 1234.123
          },
          "expense_vats_total": {
            "description": "The total vat amount of the expense",
            "type": "number",
            "format": "double",
            "example": 1234.123
          },
          "ext_ref": {
            "description": "Supplier reference",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "ext_ref_count": {
            "description": "Count of expenses from the same supplier with the same external reference. If more than one, there is a risk that this is a duplicate",
            "format": "",
            "example": ""
          },
          "ext_ref_lookup": {
            "description": "Sanitized ext_ref used to lookup duplicates",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "file_id": {
            "description": "Id of file in tracezilla",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "file_url": {
            "description": "Url of external file",
            "type": "string",
            "format": "string",
            "example": "https://acme-inc.com/expense-file-3454.pdf"
          },
          "gl_journal_id": {
            "description": "Id of GlJournal where this expense have been placed",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "invoice_date": {
            "description": "Invoice date of the expense",
            "type": "string",
            "format": "date",
            "example": "2019-01-01"
          },
          "locked": {
            "description": "If this expense is locked and cannot be deleted",
            "type": "boolean",
            "format": "boolean",
            "example": true
          },
          "number": {
            "description": "Number of invoice in tracezilla",
            "type": "integer",
            "format": "int32",
            "example": 1234
          },
          "our_ref": {
            "description": "Our reference",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "payment_date": {
            "description": "The date the expense should be paid",
            "type": "string",
            "format": "date",
            "example": "2019-01-01"
          },
          "payment_ref": {
            "description": "The reference code that should be used to identify the payment",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "source": {
            "description": "A source reference of the expense",
            "type": "string",
            "format": "string",
            "example": "A string"
          },
          "status": {
            "description": "The current status of the expense",
            "type": "string",
            "format": "string",
            "enum": [
              "internal",
              "verify",
              "approved",
              "partially_paid",
              "paid",
              "overpaid",
              "written_off"
            ],
            "example": "verify"
          },
          "supplier_country": {
            "description": "Supplier country. ISO 3166-1 alpha-2 Country Code",
            "type": "string",
            "format": "string",
            "example": "SE"
          },
          "supplier_id": {
            "description": "Reference to the partner entity of the supplier",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "supplier_location_id": {
            "description": "Reference to the location entity of the supplier",
            "type": "string",
            "format": "uuid",
            "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
          },
          "created_at": {
            "description": "The time when the record was created in UTC date & time (Iso8601 ZuluString)",
            "type": "string",
            "format": "date-time",
            "example": "2019-01-01T13:25:32.312Z"
          },
          "updated_at": {
            "description": "The time when the record was last updated in UTC date & time (Iso8601 ZuluString)",
            "type": "string",
            "format": "date-time",
            "example": "2020-01-01T13:25:32.312Z"
          },
          "tag_ids": {
            "description": "Tag ids related to the Expense entity. \nNotice that these will only be included if *tags* are included in the include parameter",
            "type": "array",
            "items": {
              "type": "string",
              "format": "uuid",
              "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
            }
          }
        },
        "type": "object"
      }
    },
    "links": {
      "description": "Links",
      "properties": {
        "first": {
          "description": "Link to the first page",
          "type": "string"
        },
        "last": {
          "description": "Link to the last page",
          "type": "string"
        },
        "next": {
          "description": "Link to the next page",
          "type": "string"
        },
        "prev": {
          "description": "Link to the previous page",
          "type": "string"
        }
      },
      "type": "object"
    },
    "meta": {
      "description": "Meta with pagination",
      "properties": {
        "current_page": {
          "description": "The current page",
          "type": "integer"
        },
        "from": {
          "description": "The starting position of the current page results",
          "type": "integer"
        },
        "last_page": {
          "description": "The last page",
          "type": "integer"
        },
        "path": {
          "description": "The current path of the request",
          "type": "string"
        },
        "per_page": {
          "description": "Records that are displayed pr request",
          "type": "integer"
        },
        "to": {
          "description": "The ending position of the current page results",
          "type": "integer"
        },
        "total": {
          "description": "Number of records that are matched by the current query",
          "type": "integer"
        }
      },
      "type": "object"
    }
  },
  "type": "object"
}

406

not acceptable

500

internal server error

POST /expenses

Create new expense

Description

Create a new expense

Request body

Description

Target Expense.

Required

This parameter is required.

Request body JSON schema 
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{
  "required": [
    "currency",
    "supplier_id",
    "supplier_location_id",
    "exchange_rate",
    "invoice_date",
    "payment_date"
  ],
  "properties": {
    "id": {
      "description": "Id of the record",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "acc_approved": {
      "description": "If the expense is approved in the accounting system",
      "type": "boolean",
      "format": "boolean",
      "example": true
    },
    "acc_file_id": {
      "description": "External Id of related PDF in external system",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "acc_file_name": {
      "description": "Name of file in accounting system",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "acc_ref": {
      "description": "Reference for related record in accounting system",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "created_by_id": {
      "description": "Id of the user that created the expense",
      "type": "integer",
      "format": "int32",
      "example": 1234
    },
    "credit_note_for_id": {
      "description": "Id of expense that this expense is a creditnote for",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "currency": {
      "description": "ISO 4217 Currency Codes 3 letter currency code",
      "type": "string",
      "format": "string",
      "example": "DKK"
    },
    "default_category": {
      "description": "Default cost category for this expense. Individual cost categories can be set on the expense lines",
      "type": "string",
      "format": "string",
      "enum": [
        "rental",
        "analysis",
        "discount",
        "packaging",
        "freight",
        "labour",
        "machinery",
        "warehouse",
        "financial",
        "customs_duty",
        "return_price",
        "purchase_price",
        "production",
        "overhead",
        "commission",
        "taxes",
        "other"
      ],
      "example": "analysis"
    },
    "default_gl_account_id": {
      "description": "Id of default GlAccount for this expense. Individual GlAccounts can be set on the expense lines",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "exchange_rate": {
      "description": "Exchange rate of the expense",
      "type": "number",
      "format": "double",
      "example": 1234.123
    },
    "expense_sub_total": {
      "description": "The sub total of the expense",
      "type": "number",
      "format": "double",
      "example": 1234.123
    },
    "expense_total": {
      "description": "The total of the expense",
      "type": "number",
      "format": "double",
      "example": 1234.123
    },
    "expense_vats_total": {
      "description": "The total vat amount of the expense",
      "type": "number",
      "format": "double",
      "example": 1234.123
    },
    "ext_ref": {
      "description": "Supplier reference",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "ext_ref_count": {
      "description": "Count of expenses from the same supplier with the same external reference. If more than one, there is a risk that this is a duplicate",
      "format": "",
      "example": ""
    },
    "ext_ref_lookup": {
      "description": "Sanitized ext_ref used to lookup duplicates",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "file_id": {
      "description": "Id of file in tracezilla",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "file_url": {
      "description": "Url of external file",
      "type": "string",
      "format": "string",
      "example": "https://acme-inc.com/expense-file-3454.pdf"
    },
    "gl_journal_id": {
      "description": "Id of GlJournal where this expense have been placed",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "invoice_date": {
      "description": "Invoice date of the expense",
      "type": "string",
      "format": "date",
      "example": "2019-01-01"
    },
    "locked": {
      "description": "If this expense is locked and cannot be deleted",
      "type": "boolean",
      "format": "boolean",
      "example": true
    },
    "number": {
      "description": "Number of invoice in tracezilla",
      "type": "integer",
      "format": "int32",
      "example": 1234
    },
    "our_ref": {
      "description": "Our reference",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "payment_date": {
      "description": "The date the expense should be paid",
      "type": "string",
      "format": "date",
      "example": "2019-01-01"
    },
    "payment_ref": {
      "description": "The reference code that should be used to identify the payment",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "source": {
      "description": "A source reference of the expense",
      "type": "string",
      "format": "string",
      "example": "A string"
    },
    "status": {
      "description": "The current status of the expense",
      "type": "string",
      "format": "string",
      "enum": [
        "internal",
        "verify",
        "approved",
        "partially_paid",
        "paid",
        "overpaid",
        "written_off"
      ],
      "example": "verify"
    },
    "supplier_country": {
      "description": "Supplier country. ISO 3166-1 alpha-2 Country Code",
      "type": "string",
      "format": "string",
      "example": "SE"
    },
    "supplier_id": {
      "description": "Reference to the partner entity of the supplier",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "supplier_location_id": {
      "description": "Reference to the location entity of the supplier",
      "type": "string",
      "format": "uuid",
      "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
    },
    "created_at": {
      "description": "The time when the record was created in UTC date & time (Iso8601 ZuluString)",
      "type": "string",
      "format": "date-time",
      "example": "2019-01-01T13:25:32.312Z"
    },
    "updated_at": {
      "description": "The time when the record was last updated in UTC date & time (Iso8601 ZuluString)",
      "type": "string",
      "format": "date-time",
      "example": "2020-01-01T13:25:32.312Z"
    },
    "tag_ids": {
      "description": "Tag ids related to the Expense entity. \nNotice that these will only be included if *tags* are included in the include parameter",
      "type": "array",
      "items": {
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      }
    }
  },
  "type": "object"
}

Responses

200

successful operation

Response content JSON schema 
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{
  "properties": {
    "required": [
      "currency",
      "supplier_id",
      "supplier_location_id",
      "exchange_rate",
      "invoice_date",
      "payment_date"
    ],
    "properties": {
      "id": {
        "description": "Id of the record",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "acc_approved": {
        "description": "If the expense is approved in the accounting system",
        "type": "boolean",
        "format": "boolean",
        "example": true
      },
      "acc_file_id": {
        "description": "External Id of related PDF in external system",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "acc_file_name": {
        "description": "Name of file in accounting system",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "acc_ref": {
        "description": "Reference for related record in accounting system",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "created_by_id": {
        "description": "Id of the user that created the expense",
        "type": "integer",
        "format": "int32",
        "example": 1234
      },
      "credit_note_for_id": {
        "description": "Id of expense that this expense is a creditnote for",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "currency": {
        "description": "ISO 4217 Currency Codes 3 letter currency code",
        "type": "string",
        "format": "string",
        "example": "DKK"
      },
      "default_category": {
        "description": "Default cost category for this expense. Individual cost categories can be set on the expense lines",
        "type": "string",
        "format": "string",
        "enum": [
          "rental",
          "analysis",
          "discount",
          "packaging",
          "freight",
          "labour",
          "machinery",
          "warehouse",
          "financial",
          "customs_duty",
          "return_price",
          "purchase_price",
          "production",
          "overhead",
          "commission",
          "taxes",
          "other"
        ],
        "example": "analysis"
      },
      "default_gl_account_id": {
        "description": "Id of default GlAccount for this expense. Individual GlAccounts can be set on the expense lines",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "exchange_rate": {
        "description": "Exchange rate of the expense",
        "type": "number",
        "format": "double",
        "example": 1234.123
      },
      "expense_sub_total": {
        "description": "The sub total of the expense",
        "type": "number",
        "format": "double",
        "example": 1234.123
      },
      "expense_total": {
        "description": "The total of the expense",
        "type": "number",
        "format": "double",
        "example": 1234.123
      },
      "expense_vats_total": {
        "description": "The total vat amount of the expense",
        "type": "number",
        "format": "double",
        "example": 1234.123
      },
      "ext_ref": {
        "description": "Supplier reference",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "ext_ref_count": {
        "description": "Count of expenses from the same supplier with the same external reference. If more than one, there is a risk that this is a duplicate",
        "format": "",
        "example": ""
      },
      "ext_ref_lookup": {
        "description": "Sanitized ext_ref used to lookup duplicates",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "file_id": {
        "description": "Id of file in tracezilla",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "file_url": {
        "description": "Url of external file",
        "type": "string",
        "format": "string",
        "example": "https://acme-inc.com/expense-file-3454.pdf"
      },
      "gl_journal_id": {
        "description": "Id of GlJournal where this expense have been placed",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "invoice_date": {
        "description": "Invoice date of the expense",
        "type": "string",
        "format": "date",
        "example": "2019-01-01"
      },
      "locked": {
        "description": "If this expense is locked and cannot be deleted",
        "type": "boolean",
        "format": "boolean",
        "example": true
      },
      "number": {
        "description": "Number of invoice in tracezilla",
        "type": "integer",
        "format": "int32",
        "example": 1234
      },
      "our_ref": {
        "description": "Our reference",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "payment_date": {
        "description": "The date the expense should be paid",
        "type": "string",
        "format": "date",
        "example": "2019-01-01"
      },
      "payment_ref": {
        "description": "The reference code that should be used to identify the payment",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "source": {
        "description": "A source reference of the expense",
        "type": "string",
        "format": "string",
        "example": "A string"
      },
      "status": {
        "description": "The current status of the expense",
        "type": "string",
        "format": "string",
        "enum": [
          "internal",
          "verify",
          "approved",
          "partially_paid",
          "paid",
          "overpaid",
          "written_off"
        ],
        "example": "verify"
      },
      "supplier_country": {
        "description": "Supplier country. ISO 3166-1 alpha-2 Country Code",
        "type": "string",
        "format": "string",
        "example": "SE"
      },
      "supplier_id": {
        "description": "Reference to the partner entity of the supplier",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "supplier_location_id": {
        "description": "Reference to the location entity of the supplier",
        "type": "string",
        "format": "uuid",
        "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
      },
      "created_at": {
        "description": "The time when the record was created in UTC date & time (Iso8601 ZuluString)",
        "type": "string",
        "format": "date-time",
        "example": "2019-01-01T13:25:32.312Z"
      },
      "updated_at": {
        "description": "The time when the record was last updated in UTC date & time (Iso8601 ZuluString)",
        "type": "string",
        "format": "date-time",
        "example": "2020-01-01T13:25:32.312Z"
      },
      "tag_ids": {
        "description": "Tag ids related to the Expense entity. \nNotice that these will only be included if *tags* are included in the include parameter",
        "type": "array",
        "items": {
          "type": "string",
          "format": "uuid",
          "example": "be3233c4-c0a2-4f47-a62a-303492c20ba6"
        }
      }
    },
    "type": "object"
  },
  "type": "object"
}

406

not acceptable

500

internal server error