Accounting system integration
If you need to do bookkeeping in another system then you can get a list of pending invoices through the tracezilla API.
After booking the invoice in another system, you can mark the invoice as booked through the tracezilla API so it no longer appears on the list of pending invoices.
Prerequisites
- Bearer token or client credentials
- API base url from tracezilla for your company
- Optionally a tracezilla login to access Swagger API documentation
- Invoices in tracezilla
Get pending invoices
Base URL
Find the base API URL for your company:
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https://app.tracezilla.com/api/v1/example-company/
Endpoint
Read the Swagger API documentation, or tech docs if you’re not logged in, for this endpoint.
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GET /invoices
URI encoded parameters (query)
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?booked_status%5Beq%5D=pending
Full URL
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https://app.tracezilla.com/api/v1/example-company/invoices?booked_status%5Beq%5D=pending
Curl GET request with your Bearer token
Fill in example-company and {yourBearerToken} removing the curly brackets.
Here we include extra data with the include URL parameter:
&include=customer,customer_location,lines_extract, lines_extract.sku,lines_extract.service,cogs_budget_total
lines_extract combines both service lines and lot lines.
lines_extract.sku will include nested information on the SKU.
lines_extract.service will include nested information on the service.
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curl -X 'GET' \
'https://app.tracezilla.com/api/v1/example-company/invoices?booked_status%5Beq%5D=pending&include=customer,customer_location,lines_extract, lines_extract.sku,cogs_budget_total,lines_extract.service' \
-H 'accept: application/json' \
-H 'Authorization: Bearer {yourBearerToken}'
200 success example response
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{
"data": [
{
"id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"contact_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"created_by_id": 1234,
"credit_note_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"currency": "DKK",
"customer_country": "A string",
"customer_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"customer_location_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"delivery_selection": "A string",
"credit_reason": "108",
"exchange_rate": 1234.123,
"ext_ref": "A string",
"gl_journal_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"invoice_date": "2025-12-01",
"posting_date": "2025-12-14",
"last_sent_at": "2019-01-01T13:25:32.312Z",
"last_sent_by_id": 1234,
"last_sent_note": "A string",
"last_sent_using": "A string",
"locked": true,
"number": 1234,
"ocr": "34",
"order_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"order_type": "sales",
"payment_method_id": "be3233c4-c0a2-4f47-a62a-303492c20ba6",
"payment_date": "2019-01-01",
"payment_term_days": 1234,
"payment_term_method": "days",
"payment_term_text": "A string",
"status": "pending",
"remark": "A comment on the order",
"invoice_sub_total": 1234.123,
"invoice_vats_total": 1234.123,
"invoice_total": 1234.123,
"invoice_rounding_correction": 1234.123,
"cogs_actual_total": 1234.123,
"cogs_budget_total": 1234.123,
"created_at": "2019-01-01T13:25:32.312Z",
"updated_at": "2020-01-01T13:25:32.312Z",
"edi_error": "string",
"customer": {
"id": "ae2b80eb-2c5b-4547-bfa7-4d2a09f30bbd",
"number": 2,
"type": "organization",
"name": "Cafe Krummen",
"ref": null,
"country": "DK",
"language": "da",
"currency": "DKK",
"default_location_id": "12391ac5-fd38-416d-a4d7-d80aa52a3e3d",
"www": "",
"phone": "",
"fax": "",
"email": "",
"vat_id": "",
"eori": null,
"payment_term_method": "days",
"invoice_action": "email",
"payment_term_text": "",
"payment_term_days": 8,
"delivery_term_incoterm": "",
"delivery_term_text": "",
"price_list_sales_id": null,
"price_list_purchase_id": null,
"hide_traceability": false,
"req_days_expiry": null,
"has_logo": false,
"locked": true,
"blocked": false,
"replaced_by_id": null,
"creditor_no": null,
"debtor_no": null,
"debtor_balance": 0,
"debtor_balance_source": null,
"debtor_balance_updated_at": null,
"credit_limit": null,
"vat_id_validated": null,
"vat_id_validated_at": null,
"parent_id": null,
"owned_by_id": null,
"tracezilla_member": false,
"einvoice_id": null,
"retail_price_currency": null,
"customer_stage": "active",
"cost_category": null,
"expense_gl_account_id": null,
"is_supplier": true,
"is_producer": true,
"is_customer": true,
"is_forwarder": true,
"is_reseller": false,
"free_text_1": null,
"free_text_2": null,
"created_at": "2026-01-06T09:16:02Z",
"updated_at": "2026-01-12T11:07:32Z"
},
"customer_location": {
"id": "12391ac5-fd38-416d-a4d7-d80aa52a3e3d",
"number": 5,
"partner_id": "ae2b80eb-2c5b-4547-bfa7-4d2a09f30bbd",
"name": "Butik",
"recipient_name": null,
"ref": null,
"gln": null,
"peppol_id": null,
"edi_method": null,
"country": "DK",
"contact": null,
"cell": null,
"phone": null,
"email": null,
"address": null,
"address_line_2": null,
"city": null,
"state": "",
"state_code": null,
"zip": null,
"gls_parcel_shop_number": null,
"is_primary": true,
"is_warehouse": true,
"is_invoice_to": false,
"delivery_term_incoterm": null,
"delivery_term_text": null,
"blocked": false,
"www": null,
"no_traceability": false,
"coords": {
"lat": 55.670249148751,
"lng": 10.33332824707
},
"emcs_trader_id": null,
"emcs_authority_id": null,
"association_id": null,
"association_member_id": null,
"edi_autosend_desadv": false,
"is_person": false,
"owner_partner_id": null,
"owner_location_id": null,
"pallet_reg_no": null,
"free_text_1": null,
"free_text_2": null,
"capacity_limit_1": null,
"capacity_limit_2": null,
"replaced_by_id": null,
"created_at": "2026-01-06T09:16:18Z",
"updated_at": "2026-01-06T09:16:55Z"
},
"lines_extract": [
{
"id": "e7238ef5-c226-4a16-8f84-a8db5f4fd3bc",
"calculation": "per_unit",
"category": "sales_price",
"customer_edi_unit": null,
"customer_line_number": null,
"customer_order_ean": null,
"customer_partner_id": "ae2b80eb-2c5b-4547-bfa7-4d2a09f30bbd",
"customer_location_id": "12391ac5-fd38-416d-a4d7-d80aa52a3e3d",
"deliver_to_location_id": "12391ac5-fd38-416d-a4d7-d80aa52a3e3d",
"deliver_to_partner_id": "ae2b80eb-2c5b-4547-bfa7-4d2a09f30bbd",
"delivery_date": "2026-01-06",
"delivery_id": "671ef79f-ef3c-4385-b819-2ca94b2ca19c",
"delivery_lot_id": "2cc6d241-05ac-4a01-b25d-1c621ef1cd76",
"delivery_number": 14,
"delivery_term_incoterm": null,
"delivery_term_text": null,
"forwarder_location_id": "12391ac5-fd38-416d-a4d7-d80aa52a3e3d",
"forwarder_partner_id": "ae2b80eb-2c5b-4547-bfa7-4d2a09f30bbd",
"free_units": 2,
"line_text": "",
"line_total": 0,
"line_vat_amount": null,
"line_vat_rates": null,
"line_vat_texts": null,
"lot_id": "85759d95-8807-425a-8e36-b07af0041218",
"order_id": "358db22f-72cd-4d52-b752-35c9956f86e1",
"order_lot_id": "3ca32028-e919-407b-9acb-487eef4e7bc4",
"order_marking": null,
"order_number": 2,
"order_service_line_id": null,
"order_type": "sales",
"pickup_from_location_id": "4383ced8-b332-4c3f-892e-71064dfc7448",
"pickup_from_partner_id": "0525b995-c994-4b5b-aac2-01e80ec92cc5",
"quantity": 2,
"quantity_parcels": 0,
"base_unit": "colli",
"quantity_uom": 20,
"service_id": null,
"customer_code_name": null,
"customer_edi_unit_code": null,
"customer_sku_ean": null,
"customer_req_days_expiry": 0,
"customer_sku_code": null,
"customer_sku_code_uom": null,
"sku_id": "053b1b5d-97aa-496a-8222-f69a54c91ad2",
"source": "OrderInvoiceLot",
"unit_price": 0,
"uom_conversion": 10,
"uoms_per_price_unit": 10,
"created_at": "2026-01-06T09:24:12Z",
"updated_at": "2026-01-06T09:24:12Z"
}
]
}
],
"links": {
"first": "string",
"last": "string",
"next": "string",
"prev": "string"
},
"meta": {
"current_page": 0,
"from": 0,
"last_page": 0,
"path": "string",
"per_page": 0,
"to": 0,
"total": 0
}
}
Read the Swagger API documentation, or tech docs if you’re not logged in, for more info about responses for this endpoint.
Mark invoice as booked
After marking an invoice as booked, it will no longer be returned as a pending invoice from the API.
Endpoint
Read the Swagger API documentation, or tech docs if you’re not logged in, for this endpoint.
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PUT /invoices/{invoiceId}/booked
Request body
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{
"booked_at": "2025-02-21T10:14:22Z"
}
Curl PUT request
Fill in example-company, {invoiceId} and {yourBearerToken} removing the curly brackets.
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curl -X 'PUT' \
'https://app.tracezilla.com/api/v1/example-company/invoices/{invoiceId}/booked' \
-H 'accept: */*' \
-H 'Content-Type: application/json' \
-H 'Authorization: Bearer {yourBearerToken}' \
-d '{
"booked_at": "2025-02-21T10:14:22Z"
}'
204 Success
If marking the invoice as booked succeeded, you should get the response code 204.
Read the Swagger API documentation, or tech docs if you’re not logged in, for more info about response codes for this endpoint.